Bologna Fiere S.p.A. provides employees, collaborators, business partners, suppliers, and other stakeholder with the opportunity to report possible irregularities committed by members of the organisation that may seriously threaten the company's reputation.

The purpose is to enable the Company to deal with the reported problem as soon as possible, making risk or damage situations known thus contributing to the prevention and combating of possible wrongdoing.

Through appropriate channels and methods that guarantee protection and confidentiality to the reporter, all stakeholders can thus contribute to combating illicit behaviour and spreading the culture of ethics and legality. 

1.WHAT IS WHISTLEBLOWING AND WHO IS A WHISTLEBLOWER?

Whistleblowing is a tool that allows employees or third parties (for example suppliers) to report any offenses found during their work in a reserved way.

The whistleblower is the person who identifies an illicit or an irregularity in the workplace, during the performance of his duties, and decides to report it to the company or body to which they belong or to an authority that can act effectively in this regard.

The whistleblower is protected by the legislation. For more information, we recommend that you read the "Whistleblowing legislation", available on the Internet.

2.HOW CAN I SEND A REPORT?

The system Segnalazioni.net provides two modalities that can be present simultaneously or not, based on the choices of the Whistleblowing Manager:

Registered User: create an account through which to access with username and password (chosen from you) to your reports. In this case, your identity is available to the responsible recipient, but is separated from the reporting and hidden.

Unregistered User: Create the report and access it through the codes issued by the system. Carefully keep the code and the password because in case of loss you will no longer have access to your report. If you have indicated name and surname, your identity will remain hidden but accessible only to the recipient of the report. If you prefer to remain anonymous, if this mode has been foreseen, do not indicate references that could trace your identity. If you attach files, remember to verify that they do not contain references to your identity, even within the metadata. If requested by the Manager, you can communicate your identity, subsequently, through the messages area.

3.WHO WILL HANDLE MY REPORT AND HOW?

The report will normally be handled by the Whistleblowing Manager, which may be a single person (for example the RPCT [Anti-Bribery and Corruption Manager] for subjects in the public sector) or a dedicated autonomous internal office consisting of one or more persons (e.g. the Internal Audit Function). For further details, please read the regulation.

4.HOW CAN I VERIFY THE TREND OF MY REPORT?

If you are a REGISTERED user or have indicated the email address as an UNREGISTERED user, you will receive an email notification in the event that the Manager wants to request further information or clarifications. If you do not receive notifications, also check in the spam box. In any case, we advise you to periodically access your report to check directly if you have requests or simply to consult the processing status. We remind you, for reasons of confidentiality, not to use a company mail address.

5.HOW CAN I INTEGRATE THE REPORT?

After sending the report you can integrate it, by accessing the report itself and inserting a message in the "Message" area.

6.WHAT FACTS OR ACTS CAN I REPORT?

There is no definitive list of unlawful acts or irregularities that may be the object of whistleblowing. Inside the form, you will find a list of subjects. Use one of these. For further details explaining the potential object of whistleblowing, you can consult the regulation. It must be clear that whistleblowing is not about complaints of a personal nature by the Whistleblower, which are usually disciplined by other procedures, and that the list of subjects in the reporting form is only by way of example and the Whistleblowing Manager will provide for the correct classification of the unlawful act reported.

7.HOW IS MY IDENTITY MANAGED?

The reports and identity of the Whistleblower are highly reserved; the software hides the identity of the reporting person. Access to the identity of the reporting person is however granted exclusively to the Whistleblowing Manager, through a security procedure, which records access to identity, with a motivation request. In the event that the Manager has displayed your identity, you will be informed by the platform through a notice. The system does not use log systems that allow to trace the identity of those who send a report.

 

8.WHEN IS IT POSSIBLE TO MAKE AN EXTERNAL REPORT THROUGH THE REPORTING CHANNEL MADE AVAILABLE BY ANAC?

Where the premises exist, the Whistleblower may make external reports through the reporting channel made available by ANAC, accessible at https://whistleblowing.anticorruzione.it.

This faculty is recognized in the presence of the following conditions:

1. in the Whistleblower’s work-related context, the activation of an internal reporting channel is not mandatory or this latter, though mandatory, is not active or, if activated, is not compliant with the dispositions of art. 4 of Law Decree 24/2023;
2. the Whistleblower has already made an internal report and this latter has had no follow-up;
3. the Whistleblower has reasonable grounds to believe that, if he or she made an internal report, it would not receive an effective follow-up or he/she would run the risk of retaliatory conduct;
4. the Whistleblower has reasonable grounds to believe that the breach constitutes an imminent or evident danger to the public interest.